Sales Admininstration Manager

Sales Admininstration Manager
VT - South Burlington

Job Description

Major Goals/Responsibilities:

  • Effectively manage the Sales Administration team
  • Ensure that processing an order is done accurately, efficiently and timely.
  • Calculate monthly commissions with accuracy and timeliness.
  • Manage Fleet Implementation process.
  • Develop and implement sales support programs to help drive sales efficiencies.
  • Participate in Sales process for major accounts
  • Manage the Lease Portfolio
  • Ensure that processing buyouts/trade-ups are done accurately, efficiently and timely.
  • Maximize the use of leasing and vendor partner programs for Quarterly Promotions
  • Sustain a low billing credits ratio, by reviewing sales admin processes for accuracy and efficiency.

    Criteria Management:
  • Build a quality team with individuals who effectively balance customer satisfaction with business goals, by effectively recruiting, developing, motivating, and managing.
  • Monitor and manage quality invoicing, reduce the amount of credits that are generated.
  • Automate processes to reduce administration costs and increase productivity. Be an “Ambassador” for SymQuest and “the SymQuest Way” with every client, employee, and vendor relationship.
  • Prepare and support annual budgets and monthly forecasts that will be used as tools for managing the business and measuring progress.

    Essential Activities:
  • Manage and mentor the sales admin/lease staff to maximize efficiencies 40%
    and achieve strong team camaraderie.
  • Design and implement new automated processes to improve efficiency, 20%
    productivity and ultimately profitability.
  • Meet standards for timely, quality billing, and turnaround for support requests 20%
  • Design and implement support programs for the sales staff so they 20%
    can maximize their A time.

    People Managed:
  • Sales Administration Supervisor
  • Sales Administration (3)
  • Lease Credit (3)
    Primary People Contact
  • Executive team
  • Sales teams
  • Operations team
  • Service team
  • Lease Partners
  • Clients

    Toughest Part of the Job:
  • Achieving a superior level of excellence with internal and external customers
  • Maintaining a low employee turnover rate and high productivity rate.

    Job Requirements

    Behavioral Traits, Attitudes, Skills

  • Strong written and verbal communication skills
  • Excellent customer service skills; some sales experience preferred.
  • Strong leadership, negotiation, and organizational skills.
  • Analytical, problem solving
  • Commitment to continuous improvement

    Prerequisites:
  • College Degree in Business Administration
  • Excellent communication skills
  • Strong PC Skills (Microsoft Experience Preferred)
  • Person who constantly seeks ways to automate processes

    Essential Competencies: SymQuest Group Produces Results by focusing on the four competencies of Customer Focus, Peer Relationships, Problem Solving, and Strategic Agility. In addition to these core competencies the successful candidate needs to have demonstrated skill with the following:

    Customer Focus
  • Is dedicated to meeting the expectations and requirements of internal and external customers
  • Gets first-hand customer information and uses it for improvements in products and services
  • Acts with customers in mind
  • Establishes and maintains effective relationships with customers and gains their trust and respect

    Managing Vision and Purpose
  • Communicates a compelling and inspired vision or sense of core purpose
  • Talks beyond today
  • Talks about possibilities
  • Is optimistic
  • Creates mileposts and symbols to rally support behind vision
  • Makes the vision sharable by everyone
  • Can inspire and motivate entire units or organization

    Business Acumen
  • Knows how businesses work
  • Knowledgeable in current and possible future policies, practices, trends, developments in e-commerce and information affecting his/her business and organization
  • Knows the competition
  • Is aware of how strategies and tactics work in the marketplace

    Building Effective Teams
  • Blends people into teams when needed
  • Creates strong morale and spirit in his/her team
  • Shares wins and successes
  • Fosters open dialogue
  • Let’s people finish and be responsible for their work
  • Defines success in terms of the whole team
  • Creates a feeling of belonging in the team

    Directing Others
  • Is good at establishing clear directions
  • Sets stretching objectives
  • Distributes the workload appropriately
  • Lays out work in a well-planned and organized manner
  • Maintains two-way dialogue with others on work and results
  • Brings out the best in people
  • Is a clear communicator

    Motivating Others
  • Creates a climate in which people want to do their best
  • Can motivate many kinds of direct reports and team or project members
  • Can assess each person’s hot button and use it to get the best out of him/her
  • Pushes tasks and decisions down
  • Empowers others
  • Invites Input from Each person and shares ownership and visibility
  • Makes each individual feel his/her work is important
  • Is someone people like working for and with

    Managerial Courage
  • Does not hold back anything that needs to be said
  • Provides current, direct, complete, and “actionable” positive and corrective feedback to others
  • Let’s people know where they stand
  • Faces up to problems on any person or situation (not including direct reports) quickly and directly
  • Is not afraid to take negative action when necessary

    Organizing
  • Can marshal resources (people, funding, material, support) to get things done
  • Can orchestrate multiple activities at once to accomplish a goal
  • Uses resources effectively and efficiently
  • Arranges information and files in a useful manner

    Innovation Management
  • Is good at bringing the creative ideas of others to market
  • Has good judgment about which creative ideas and suggestions will work
  • Has a sense about managing the creative process of others
  • Can facilitate effective brainstorming
  • Can project how potential ideas may play out in the marketplace

    Managing and Measuring Work
  • Clearly assigns responsibility for tasks and decisions
  • Sets clear objectives and measures
  • Monitors process, progress, and results
  • Designs feedback loops into work

    Konica Minolta offers:
  • Competitive compensation program.
  • Outstanding benefits package (including medical, dental, life insurance).
  • 401(k) plan with matching company contribution.
  • Generous holiday and paid time off schedules.
  • Tuition reimbursement.
  • Employee Referral Bonus Program.
  • Ongoing training opportunities.
  • Visible, exciting work supporting the sales of cutting edge technology and workflow solutions.

    Join Konica Minolta and help drive innovation as we transform the Workplace of the Future.™ .

    Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law.

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