Lease Admin Specialist

Lease Admin Specialist
VT - South Burlington

Job Description

Major Goals/Responsibilities:

  • Maintain lease database by entering new deals and updating deals old as they are closed out (All Types)
  • Maintain lease financing rate chart as well as promotional rates provided by lease vendors
  • Manage monthly lease financing pre-fund, by ensuring sales are closed to meet the financial obligations
  • Process lease leads and non-renewals in Onyx
  • Process In-House Credit approvals (All Types)
  • Process lease approvals, buyouts and trade-ups (All Types)
  • Process lease documentation and correct billing issues with leasing vendors (All Types)
  • Verify all equipment picked up is free of lease obligation(s) and help facilitate machine returns
  • Develop expert knowledge of leasing documents, programs & procedures(All Types)
  • Develop management reporting
  • Assist in developing automated processes to increase productivity
  • Process 1st and 2nd sign-offs on lease deals as well as billing upon completion
  • Process sales orders and update sales order management system (All Types)
  • Process invoices and credits for sales orders, projects and contracts (All Types)
  • Set-up and continual maintenance to all contracts in the system (All Types)
  • Produce commission coversheets
  • Provide support to SymQuest Sales Representatives
  • Provide internal Sales Representatives with relevant service rate/contract profitability information and reports as needed
  • Provide client support as it relates to billing and contract questions/rates
  • Produce client facing reports
  • Coordinate third party deals
  • Scanning (imaging) of all deal paperwork to virtual file cabinets
  • Month End Reporting and processes
  • Managing multiple emails boxes to ensure timely responses to internal and external customers

    Criteria Measurement:
  • Obtain an 80% a month ‘new business’ lease rate
  • Obtain a 95% compliance of upgrading expiring leases
  • Turn around lease approvals, in-house credit approvals, buyouts, and trade-ups within 1 business day of receiving request
  • Ensure non-renewal letters are sent from us and/or our clients to the leasing partners 120 days prior to lease termination
  • Develop management reporting to increase productivity and decrease overhead costs

    Essential Activities:
  • Administrative duties related to processing lease approvals, buyouts and trade-ups as well as supporting the sales staff (All Types)
  • Manage Admin and Contract Email Inboxes to ensure timely response 20%
  • Provide Support to Internal & External Clients 20%
  • Managing sales orders & projects from entry to invoicing 5%
  • New contract creation/maintenance of contract database 5%
  • Generating reports (metrics, management & vendor) 5%

    Primary People Contacts:
  • Clients
  • SymQuest Sales Representatives (All Types)
  • Leasing Partners
  • Management
  • Operations

    Toughest Part of the Job:
  • Obtaining a 95% compliance for sales representatives to upgrade expiring leasing deals
  • Supporting the sales staff to reach an 80% leasing rate for machine deals
  • Holding lease partners accountable for timely and accurate information
  • Maintaining a good balance between social skills and assertiveness
  • Generating commission coversheets 5%

    Job Requirements

    Behavioral Traits, Attitudes and Skills:

  • Creativity & flexibility to find solutions to complex leasing requests
  • Ability to handle multiple tasks
  • Ability to work in a fast paced environment
  • Ability to negotiate with leasing partners
  • Effective communication skills (verbal and written)
  • Positive Attitude
  • Desire to Support Others

  • College Degree in Business Administration
  • Excellent communication skills
  • Strong PC Skills (Microsoft Experience Preferred)
  • Past experience with leasing preferable

    Konica Minolta offers:
  • Competitive compensation program.
  • Outstanding benefits package (including medical, dental, life insurance).
  • 401(k) plan with matching company contribution.
  • Generous holiday and paid time off schedules
  • Tuition reimbursement.
  • Employee Referral Bonus Program.
  • Ongoing training opportunities.
  • Visible, exciting work supporting the sales of cutting edge technology and workflow solutions.

    Join Konica Minolta and help drive innovation as we transform the Workplace of the Future.™ .

    Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law.

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